Pasadena Soft-Story Retrofit Guide

What is different about Pasadena, California?

Pasadena’s notice separates program status from the engineer’s finding. An owner may believe a building falls outside the retrofit rule. In that case, use the City’s formal screening route.

First confirm the city boundary. Use a City of Los Angeles order number or deadline only after confirming the boundary. The parcel must be inside that city. Save the current official record before relying on a quote.

Current local facts to put in the project file

Pasadena’s notice also gives owners a records route. It applies when they believe a building was permitted after the City cutoff. Use supporting records and the official City contact.

What should the owner do in sequence?

1. Confirm that the complete address is inside Pasadena city limits.
2. Save the notice, order, priority and current status.
3. List every building on the parcel and collect prior permits or plans.
4. Retain the qualified professional required for the local screening or design.
5. Record the accepted design criteria and plan version.
6. Build permit, tenant, parking and utility tasks into the quotes.
7. Compare at least 2 written packages on the same basis.
8. Track inspections, corrections and the final city record.

List every building on the property. Complete the required screening and develop the design under Pasadena’s rules. Submit it through the City permit path. Keep the engineer involved for required observation and final approval.

What should a Pasadena, California quote contain?

• the correct city program and property identifier;
• engineer of record, license and local design basis;
• review, calculations, plans and plan-check responses;
• permit applicant, city fees and inspection planning;
• structural work, foundations and known connection details;
• utility, access, parking and steps to protect occupants;
• testing, observation, repairs after the work and cleanup;
• schedule tied to the real local milestone;
• final inspection and compliance-document duty.

If any item is outside the contract, assign it to someone else before signing. “By owner” is not a complete plan. The owner still needs a date, budget and capable party.

How should engineering and construction be compared?

Ask each engineer to state the method, current details, site review and design documents. The engineer should also state what work continues during construction. Ask each contractor to name the plan version and priced quantities. The quote should explain field changes and final records.

Verify contractors through CSLB and engineers through BPELSG. Match the entity and individual to the quote. A license lookup does not replace references, insurance review or contract review.

What cost assumptions deserve special attention?

Foundation size, steel weight and site access can change the total. So can excavation, utility moves, parking plans, tenant protection and finish repairs. Keep professional and city fees separate from construction. Use the 2026 cost guide. Give each allowance a clear basis.

HOA planning, multi-building review, material verification and structural observation can affect professional fees and schedule. Ask quotes to separate those tasks.

What should be checked for occupied buildings?

Map the units and parking near the work. Mark entries, stairs, meters, panels and shutoffs. Record likely noise, dust, utility outages and fire-safety effects. Pasadena Ordinance 7345 requires written notice to current and future occupants. The notice covers the planned work, expected length and contractor contact. Keep proof as required by the City.

The occupied-construction guide helps turn those facts into bid questions. The city or housing office still decides the formal process.

A practical first-meeting brief

Bring the full address, notice and current status. Include the unit and story count, building year and photos of every first-story wall line. Attach current drawings, prior permits, the parking plan, utility locations and any quotes. State the next required milestone. Also say whether the owner is considering EMR funding.

Ask the company to return three lists: verified facts, assumptions and open questions. That response is more useful than a remote price from square footage or parking bays.

What this page does not confirm

This page cannot decide the building status. It cannot confirm an exemption, compliance or grant eligibility. It does not provide engineering or legal advice. The current Pasadena local office must confirm the building path. The retained professionals and housing agency must confirm their parts.

How should the owner manage versions and choices?

Keep one dated register for the project file. List the notice, screening, calculations, plan set, city comments, quote, permit, inspections and final certificate. Put the current revision beside each item. When one item changes, note which prices, approvals and dates must be checked again.

Do not rely on verbal choices. After each meeting, send a short note with the choice, owner and due date. The engineer should approve structural changes in the required form. The contractor should price the effect before work continues when practical. Tie payments to visible milestones and required records. This matters in Pasadena because field installation alone does not prove compliance.